Data Privacy Policy
1. Introduction
Welcome to MSEUF Wildcats Esports (MWE), the official esports organization of Manuel S. Enverga University Foundation. We are committed to protecting the privacy, confidentiality, and security of your personal information. This policy explains how we collect, use, store, and safeguard your data in connection with our events, tournaments, and organizational activities.
2. Information Collection
We collect personal information that you voluntarily provide to us, including but not limited to when you:
- Register for tournaments or events
- Apply for membership or join our organization
- Contact us for inquiries or partnerships
- Engage with us through official social media platforms
This information may include your name, email address, contact number, student number, college/department, gaming alias, and other relevant details necessary for participation.
3. Use of Information
The information we collect is used to:
- Facilitate event registration, organization, and communication
- Provide updates regarding tournaments, meetings, and activities
- Coordinate team participation and competition logistics
- Improve our events, services, and community initiatives
- Comply with university policies and applicable laws
4. Data Sharing and Disclosure
We do not sell or trade your personal information.
We may share your information only in the following cases:
- With university offices of Manuel S. Enverga University Foundation when required for official coordination and compliance
- With service providers assisting in event operations (under confidentiality agreements)
- When required by law or necessary to protect the rights, safety, and integrity of MWE and its members
- Opt-In Sharing with Sponsors: In some events, limited contact details may be shared with official sponsors—but only with your explicit consent. You have the full right to opt in or decline.
5. Data Security
We implement reasonable administrative and technical measures to protect your personal information against unauthorized access, misuse, alteration, or disclosure. However, while we strive to use commercially acceptable means to protect your data, no online platform can guarantee absolute security.
6. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes stated in this policy, including event documentation, university reporting requirements, and organizational records, unless a longer retention period is required by law.
7. Your Rights
As a participant or member, you have the right to:
- Request access to the personal data we hold about you
- Request corrections to inaccurate or incomplete information
- Request deletion of your personal data, subject to university or legal requirements
- Opt out of receiving non-essential communications from MWE
Requests may be submitted through our official communication channels.
8. Changes to This Policy
MWE reserves the right to update this Data Privacy Policy as needed. Any revisions will be posted on our official platforms and communicated accordingly.
9. Contact Us
For questions, concerns, or requests regarding your personal data, you may contact MSEUF Wildcats Esports through our official email or social media channels.
MSEUF Wildcats Esports remains dedicated to building a safe, transparent, and responsible esports community while respecting your privacy and personal information.
